Executive Assistant cum Office Admin

Executive Assistant cum Office Admin

Posted by Nawalgaria Fashions Calcutta

Kolkata

Posted: imported by Jeevika

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KolkataPosted: 3+ weeks agoOpenings: 1Applicants: 100+Executive Assistant cum Office AdminNawalgaria Fashions Calcutta4.12 ReviewsJob description Job SummaryWe are looking for a highly organized, proactive, and people-oriented Executive Assistant (EA) & Office Administrator to manage day-to-day office administration, support management, coordinate vendors, assist with HR recruitment activities, and ensure smooth customer service and office operations.The ideal candidate should have excellent communication and coordination skills, a professional attitude, strong attention to detail, and the ability to manage multiple responsibilities efficiently.Key Responsibilities1. Executive AssistanceProvide administrative and operational support to senior management.Manage calendars, meetings, appointments, travel arrangements, and schedules.Coordinate internal and external meetings and follow up on action items.Handle confidential information with discretion.Manage day-to-day communication and coordination on behalf of management.2. Office AdministrationManage daily office operations and ensure a well-maintained, organized, and professional workplace.Handle office supplies, stationery, equipment, housekeeping, maintenance, and facility requirements.Maintain office records, documents, invoices, and administrative files.Coordinate courier, travel, transport, and other office-related services.Monitor administrative expenses and assist with expense tracking.Ensure compliance with company administrative policies and procedures.3. Vendor ManagementIdentify, evaluate, and coordinate with vendors and service providers.Obtain quotations, negotiate pricing, and coordinate purchase/service requirements.Maintain vendor records, agreements, invoices, and payment follow-ups.Monitor vendor performance, service quality, and timelines.Build and maintain strong relationships with key vendors.Coordinate with vendors for office maintenance, housekeeping, IT, stationery, travel, and other operational requirements.4. HR & Recruitment SupportCoordinate recruitment activities, including job postings, candidate sourcing, screening, and interview scheduling.Maintain candidate records and recruitment trackers.Coordinate onboarding and documentation for new employees.Assist with employee records, attendance, leave, and other HR administration.Support employee engagement activities and general HR coordination.Maintain confidentiality of employee and candidate information.5. Customer Service & CoordinationHandle customer queries professionally and ensure timely resolution or escalation.Coordinate with internal teams to address customer requirements.Maintain a high standard of customer service and professional communication.Welcome and assist visitors and clients at the office.6. General CoordinationCoordinate with internal departments to ensure smooth execution of administrative and operational activities.Track pending tasks and follow up with relevant stakeholders.Prepare regular administrative and operational reports.Assist management with ad-hoc projects and assignments.Ensure timely completion of assigned tasks and maintain high standards of accuracy.Role: Office Admin,Industry Type: Textile & Apparel (Fashion),Department: Administration & Facilities,Employment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any GraduateKey SkillsSkills highlighted with ‘‘ are preferred keyskillsOffice AdministrationRecruitmentHiringVendor ManagementAbout company Albeli, the brand is reminiscent of the varieties, rich traditions, and the transitions that it went through these years, resulting in the vivid colours, finest fabrics, and touch of Indian cultures.The house of Albeli is built on the foundation of love and admiration for Indian textiles, by Mr. Sharad Nawalgaria and Mr. Samir Nawalgaria. We started off as handloom Thaan manufacturers in 1990 and explored the time-honoured weaving traditions of Banaras by making the combination of traditional aesthetics with popular modern-day designs of the silk sarees, in order to find a place in womens hearts. In 1999 our signature aesthetic was born out of designing sarees into unstitched suits and thus became the first in India to do the same, at this scale.Alongside, we worked on exporting Indian textiles to the entire world.Company InfoAddress:Building No./Flat No .: 80/2C, Road/Street: Topsia South Road, Locality/Sub Locality: Topsia Road So uth, City/Town/Village: Kolkata, District: Kolkata, State: West Bengal, Pin Code: 700046, KOLKATA, West Bengal, IndiaBeware of imposters! Naukri.com does not promise a job or an interview in exchange of money. Fraudsters may ask you to pay in the pretext of registration fee, Refundable Fee…Read more

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