Executive Assistant To CEO

About the job:Position: Executive Assistant to the CEO

Experience: 2-5 years

Working days: Monday to Saturday

Shift: Night shift

Employment type: Full-time

Location: Pitampura, Delhi

We are looking for a highly organized, proactive, and professional executive assistant to the CEO to provide comprehensive administrative, coordination, and executive support to the CEO. The ideal candidate should have excellent communication skills, strong attention to detail, good follow-up abilities, and the maturity to handle confidential and sensitive information. The candidate must be comfortable working in a night-shift environment and coordinating with internal and external stakeholders across different time zones.

Key Responsibilities:

1. Manage the CEO's calendar, appointments, meetings, and daily schedule.

2. Coordinate meetings, calls, and appointments with internal and external stakeholders.

3. Manage emails, correspondence, calls, and follow-ups on behalf of the CEO as required.

4. Prepare presentations, reports, MIS, meeting agendas, minutes, and other business documents.

5. Track important tasks, deadlines, commitments, and action items assigned by the CEO.

6. Coordinate with department heads and senior management to ensure timely completion of assigned tasks.

7. Conduct regular follow-ups and provide status updates to the CEO.

8. Coordinate international calls and meetings across different time zones.

9. Prepare and maintain daily/weekly schedules and priority lists for the CEO.

10. Assist the CEO with business travel arrangements, itineraries, accommodation, and transportation when required.

11. Attend meetings and maintain accurate minutes and action points.

12. Conduct research and compile information as requested by the CEO.

13. Maintain confidential records, documents, and business information.

14. Coordinate with clients, vendors, partners, and other external stakeholders.

15. Handle urgent and time-sensitive requirements during the night shift.

16. Support the CEO with special projects and other assignments as required.

17. Ensure smooth communication and coordination between the CEO and various departments.Who can apply:Only those candidates can apply who:have minimum 1 years of experienceare from Pitampura onlySalary:₹ 3,00,000 - 6,00,000 /yearExperience:1 year(s)Deadline:[hidden]:59:59Skills required:Problem Solving, Process Management and Effective CommunicationOther Requirements:A. Required skills & competencies:1. Excellent verbal and written communication skills.2. Strong English communication and business writing skills.3. Excellent organizational and time-management skills.4. Strong follow-up and coordination abilities.5. Ability to multitask and manage changing priorities.6. High level of professionalism, discretion, and confidentiality.7. Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.8. Strong attention to detail and accuracy.9. Ability to work independently and take initiative.10. Good problem-solving and decision-making skills.11. Professional personality and strong interpersonal skills.12. Ability to work effectively during night shifts.13. Comfortable coordinating with international teams and stakeholders.B. Qualifications & experience:1. Bachelor’s degree in business administration, management, commerce, or a related field.2. 2–5 years of relevant experience as an executive assistant, personal assistant, management assistant, executive coordinator, or similar role.3. Experience supporting a CEO, MD, director, founder, or senior executive will be preferred.4. Candidates with experience in handling international clients/stakeholders or working in a night-shift environment will be preferred.5. Candidates must be comfortable working during night hours and coordinating with stakeholders in different time zones.About Company:Optiontown is a pioneer in the world of travel options. Our vision is to develop unique and innovative travel options that help to optimize value for both travelers and travel providers. Built using our patented technologies, our revolutionary product portfolio includes the Upgrade Travel Option (UTo, pronounced as 'You Too'), the Empty Seat Option (ESo), the Flight Pass Option (FPo), the Flexibility Reward Option (FRo), the Multiple Booking Option (MBo), the Preferred Flight Option (PFo), the Preferred Seat Option (PSo), the Lounge Access Option (LAo) and the Extra Baggage Option (XBo).

Responsibilities

Position: Executive Assistant to the CEO

Experience: 2-5 years

Working days: Monday to Saturday

Shift: Night shift

Employment type: Full-time

Location: Pitampura, Delhi

We are looking for a highly organized, proactive, and professional executive assistant to the CEO to provide comprehensive administrative, coordination, and executive support to the CEO. The ideal candidate should have excellent communication skills, strong attention to detail, good follow-up abilities, and the maturity to handle confidential and sensitive information. The candidate must be comfortable working in a night-shift environment and coordinating with internal and external stakeholders across different time zones.

Key Responsibilities:

1. Manage the CEO's calendar, appointments, meetings, and daily schedule.

2. Coordinate meetings, calls, and appointments with internal and external stakeholders.

3. Manage emails, correspondence, calls, and follow-ups on behalf of the CEO as required.

4. Prepare presentations, reports, MIS, meeting agendas, minutes, and other business documents.

5. Track important tasks, deadlines, commitments, and action items assigned by the CEO.

6. Coordinate with department heads and senior management to ensure timely completion of assigned tasks.

7. Conduct regular follow-ups and provide status updates to the CEO.

8. Coordinate international calls and meetings across different time zones.

9. Prepare and maintain daily/weekly schedules and priority lists for the CEO.

10. Assist the CEO with business travel arrangements, itineraries, accommodation, and transportation when required.

11. Attend meetings and maintain accurate minutes and action points.

12. Conduct research and compile information as requested by the CEO.

13. Maintain confidential records, documents, and business information.

14. Coordinate with clients, vendors, partners, and other external stakeholders.

15. Handle urgent and time-sensitive requirements during the night shift.

16. Support the CEO with special projects and other assignments as required.

17. Ensure smooth communication and coordination between the CEO and various departments.