Purchase Manager

Key Responsibilities

1. Procurement & Purchase Management

Manage the complete purchase cycle from Purchase Requisition/RFQ to Purchase Order, material receipt, invoice clearing, and payment follow-up.Prepare and release Purchase Orders (POs) based on approved requirements and project priorities.Float Requests for Quotation (RFQs) for new development items and regular procurement requirements.Estimate item costs based on Bill of Materials (BOM) and prepare cost comparison/cost sheets.Negotiate and finalize suppliers based on price, quality, delivery schedule, payment terms, technical capability, and commercial conditions.Ensure timely procurement and delivery of materials as per project and production requirements.Monitor open POs and follow up with suppliers for timely deliveries.Coordinate with stores and quality teams for material receipt, inspection, and rejection/return of non-conforming materials.Maintain appropriate inventory levels as decided by the organization and work toward reducing material shortages.Monitor consumption and stock levels of regular/consumable items and initiate procurement accordingly.Handle invoice-related issues and coordinate for timely invoice clearance.2. Supplier Development & Management

Identify, evaluate, and develop new suppliers for existing and new development requirements.Develop alternate sources to ensure supply continuity and reduce dependency on single suppliers.Maintain strong professional relationships with key suppliers and strategic vendors.Evaluate supplier performance in terms of quality, cost, delivery, responsiveness, and service.Conduct techno-commercial negotiations and finalize suitable suppliers.Coordinate with suppliers, engineering, customers, and internal teams for timely execution of automation projects and urgent production requirements.3. Technical Procurement

Understand and evaluate technical specifications of pneumatic, electrical, automation, and machine components.Coordinate with engineering and production teams to identify technically suitable materials and components.Procure automation components, machine tools, welding consumables, maintenance materials, and other technical items as per specifications.Review BOMs, technical requirements, consumption patterns, and project requirements before procurement.4. Contract Management

Prepare and manage AMC (Annual Maintenance Contract) and ARC (Annual Rate Contract) agreements.Coordinate with service providers and suppliers for contract renewal, service schedules, and commercial negotiations.Maintain records and documentation related to AMCs, ARCs, purchase orders, and supplier agreements.Process and coordinate approval of advance payment sheets as per company procedures.5. ERP & Documentation

Maintain accurate supplier/vendor master data in the ERP system.Create and maintain purchase-related records, POs, quotations, comparative statements, and supporting documents.Maintain daily purchase records and procurement status reports.Monitor purchase orders and update delivery/status information in the ERP system.Maintain required ISO records and procurement documentation.Ensure procurement activities comply with company policies, procedures, and approval processes.6. Cross-Functional Coordination

Coordinate closely with Production, Planning, Stores, Quality, Engineering, Finance, and Maintenance departments.Understand material requirements and prioritize procurement based on production schedules and project requirements.Work with cross-functional teams to improve cost efficiency, procurement lead time, inventory management, and supplier performance.Coordinate with customers, suppliers, and engineering teams to ensure timely execution of automation projects.Support urgent procurement requirements related to production breakdowns and project activities.7. Maintenance & Facility Procurement Coordination

Manage procurement and service coordination for maintenance-related requirements.Maintain AMCs for office and shopfloor equipment.Arrange service engineers for breakdowns of machines and equipment.Coordinate procurement and maintenance requirements for:Welding shop equipment and consumablesOffice equipmentAir-conditioning systemsGensetsForkliftsElectrical systemsSolar systemsShopfloor and utility equipmentCoordinate with service providers for timely resolution of equipment and facility-related issues.Required Skills & Competencies

Strong techno-commercial negotiation skills.Good knowledge of procurement and vendor management.Experience in supplier development and alternate vendor development.Good understanding of BOM, cost estimation, and cost comparison.Knowledge of pneumatic, electrical, automation, and engineering components is preferred.Hands-on experience with ERP systems and purchase modules.Good communication and interpersonal skills.Strong follow-up and coordination skills.Ability to work with multiple departments and manage urgent requirements.Good analytical and problem-solving .