Human Resources (HR) Manager

About the job:To efficiently manage day-to-day HR and administrative activities, ensure smooth employee lifecycle management, maintain accurate records, support recruitment and payroll processes, and ensure compliance with company policies and applicable statutory requirements.

Key Responsibilities:

A. Recruitment & Manpower Management

1. Coordinate recruitment activities from job requirements to joining.

2. Prepare and publish job descriptions and vacancy advertisements.

3. Source candidates through job portals, references, and recruitment agencies.

4. Screen resumes and conduct preliminary interviews.

5. Coordinate interview schedules with department heads.

6. Complete pre-employment documentation and reference checks, where applicable.

7. Prepare offer letters, appointment letters, and joining documentation.

8. Maintain manpower requirements and vacancy status.

B. Joining & Employee Lifecycle

1. Conduct employee joining formalities and induction.

2. Maintain employee personal files and HR records.

3. Ensure all required employee documents are collected and updated.

4. Coordinate probation confirmation and employee performance reviews.

5. Process transfers, promotions, salary revisions, and other employee movements.

6. Manage full-and-final settlement documentation and exit formalities.

7. Conduct or coordinate exit interviews.

C. Attendance & Leave Management

1. Monitor daily attendance, late coming, absenteeism, and missing punches.

2. Maintain attendance and leave records.

3. Coordinate attendance corrections after appropriate verification.

4. Track overtime and compensatory-off records.

5. Prepare monthly attendance inputs for payroll.

6. Ensure compliance with company attendance and leave policies.

D. Payroll Coordination

1. Prepare and verify monthly payroll inputs.

2. Coordinate salary processing with Finance/Accounts.

3. Provide attendance, leave, overtime, incentives, deductions, and new-joiner/exiting-employee inputs.

4. Verify payroll data before final processing.

5. Maintain salary-related records and confidentiality.

6. Coordinate employee queries relating to salary and deductions.

E. Statutory Compliance

1. Coordinate applicable statutory compliance, such as PF, ESIC, PT, gratuity, and other requirements.

2. Ensure timely submission of required employee information and documents.

3. Maintain statutory registers and records.

4. Coordinate with consultants/agencies for statutory filings, where applicable.

5. Track compliance deadlines and maintain documentation.

F. HR Policies & Employee Relations

1. Implement HR policies and procedures.

2. Communicate HR policies effectively to employees.

3. Handle routine employee queries and grievances.

4. Support disciplinary and corrective-action processes.

5. Maintain confidentiality of employee information.

6. Promote professional workplace practices and employee engagement.

G. Performance Management

1. Coordinate performance appraisal cycles.

2. Maintain employee appraisal and performance records.

3. Track pending reviews and confirmations.

4. Coordinate with department heads for timely completion.

5. Maintain KRA/KPI records, where applicable.

H. HR Documentation & MIS

1. Maintain an accurate and updated employee database.

2. Prepare HR MIS reports.

3. Maintain records of headcount, attrition, absenteeism, recruitment, leave, and overtime.

4. Prepare monthly HR reports for management.

5. Ensure proper filing and retrieval of HR documents.

I. General Administration

1. Manage office administration and day-to-day facility requirements.

2. Coordinate housekeeping, security, transport, stationery, and office supplies.

3. Coordinate vendor and service-provider requirements.

4. Maintain administrative records and contracts.

5. Monitor office infrastructure and employee facility requirements.

6. Support travel, meetings, events, and other administrative activities.

7. Renew all applicable insurance policies.Who can apply:Only those candidates can apply who:have minimum 1 years of experienceare from Pune onlySalary:₹ 3,00,000 - 5,50,000 /yearExperience:1 year(s)Deadline:[hidden]:59:59Skills required:MS-Office, MS-Word, MS-Excel, Human Resources, English Proficiency (Spoken), English Proficiency (Written) and Administrative SupportOther Requirements:Good at Communication and Interpersonal skills.About Company:We are a Pune-based MSME registered small scale industry dealing in power electronics with products like online UPS, Servo stabilizers, automatic voltage regulators, isolation transformers, inverters, CVT, etc.

Responsibilities

To efficiently manage day-to-day HR and administrative activities, ensure smooth employee lifecycle management, maintain accurate records, support recruitment and payroll processes, and ensure compliance with company policies and applicable statutory requirements.

Key Responsibilities:

A. Recruitment & Manpower Management

1. Coordinate recruitment activities from job requirements to joining.

2. Prepare and publish job descriptions and vacancy advertisements.

3. Source candidates through job portals, references, and recruitment agencies.

4. Screen resumes and conduct preliminary interviews.

5. Coordinate interview schedules with department heads.

6. Complete pre-employment documentation and reference checks, where applicable.

7. Prepare offer letters, appointment letters, and joining documentation.

8. Maintain manpower requirements and vacancy status.

B. Joining & Employee Lifecycle

1. Conduct employee joining formalities and induction.

2. Maintain employee personal files and HR records.

3. Ensure all required employee documents are collected and updated.

4. Coordinate probation confirmation and employee performance reviews.

5. Process transfers, promotions, salary revisions, and other employee movements.

6. Manage full-and-final settlement documentation and exit formalities.

7. Conduct or coordinate exit interviews.

C. Attendance & Leave Management

1. Monitor daily attendance, late coming, absenteeism, and missing punches.

2. Maintain attendance and leave records.

3. Coordinate attendance corrections after appropriate verification.

4. Track overtime and compensatory-off records.

5. Prepare monthly attendance inputs for payroll.

6. Ensure compliance with company attendance and leave policies.

D. Payroll Coordination

1. Prepare and verify monthly payroll inputs.

2. Coordinate salary processing with Finance/Accounts.

3. Provide attendance, leave, overtime, incentives, deductions, and new-joiner/exiting-employee inputs.

4. Verify payroll data before final processing.

5. Maintain salary-related records and confidentiality.

6. Coordinate employee queries relating to salary and deductions.

E. Statutory Compliance

1. Coordinate applicable statutory compliance, such as PF, ESIC, PT, gratuity, and other requirements.

2. Ensure timely submission of required employee information and documents.

3. Maintain statutory registers and records.

4. Coordinate with consultants/agencies for statutory filings, where applicable.

5. Track compliance deadlines and maintain documentation.

F. HR Policies & Employee Relations

1. Implement HR policies and procedures.

2. Communicate HR policies effectively to employees.

3. Handle routine employee queries and grievances.

4. Support disciplinary and corrective-action processes.

5. Maintain confidentiality of employee information.

6. Promote professional workplace practices and employee engagement.

G. Performance Management

1. Coordinate performance appraisal cycles.

2. Maintain employee appraisal and performance records.

3. Track pending reviews and confirmations.

4. Coordinate with department heads for timely completion.

5. Maintain KRA/KPI records, where applicable.

H. HR Documentation & MIS

1. Maintain an accurate and updated employee database.

2. Prepare HR MIS reports.

3. Maintain records of headcount, attrition, absenteeism, recruitment, leave, and overtime.

4. Prepare monthly HR reports for management.

5. Ensure proper filing and retrieval of HR documents.

I. General Administration

1. Manage office administration and day-to-day facility requirements.

2. Coordinate housekeeping, security, transport, stationery, and office supplies.

3. Coordinate vendor and service-provider requirements.

4. Maintain administrative records and contracts.

5. Monitor office infrastructure and employee facility requirements.

6. Support travel, meetings, events, and other administrative activities.

7. Renew all applicable insurance policies.